Snapbar: Privacy Policy

Last updated: April 2026

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Thank you for using Snapbar!

The SnapBar, LLC (“Snapbar,” “we,” “our,” “us”) creates photo, video, and AI-powered solutions for hybrid teams, events, and marketing activations. When we work together, we collect some information about you to provide the highest quality user experience possible.

We want you (our “clients,” “user(s)”) to know that your privacy is important to us. That is why we have created this Privacy Policy (the “Privacy Policy”) to help you understand what information we collect about our clients, how we use it, and what choices you have about it. Because internet privacy concepts can be a little technical, we have tried our best to explain things in a simple and clear way. We welcome any questions and comments you may have about our Privacy Policy.

This Privacy Policy describes (unless a different privacy notice is displayed) our privacy practices regarding the personal information we collect from individuals in the usual course of business, including when you:

Visit our website (“Visitors”), https://snapbar.com/ (the “Site”); and
Use any of the Snapbar Products as a user, paying client, or an administrator (collectively “Users”).

“You” may, depending on the context, be a Visitor or a User of one or more of the Snapbar Products.

1. Our Role in Data Processing

When providing Services to our paying clients, Snapbar generally acts as a “Processor” (or service provider) while our client acts as the “Controller.” This means we process personal data, such as event photos and lead capture information, strictly on behalf of and under the instructions of our clients. Our clients are responsible for obtaining necessary participant consent for the collection and display of this data, including ensuring that their deployment of our Services is appropriate for the audience and venue.

This Privacy Policy applies to Snapbar's data practices. Where Snapbar acts as a Processor on behalf of a client, the client's own privacy notice and instructions govern the collection and use of personal data within that engagement. Nothing in this Privacy Policy is intended to conflict with the terms of our Master Services Agreement (“MSA”) or any executed Data Processing Addendum with a client; in the event of a conflict regarding data handled on behalf of a client, the MSA and any applicable addendum control.

2. AI Data & Image Processing

Because we utilize advanced AI technology for features like AI Photo Booths and AI Video, we want to be transparent about how we handle your images:

No Model Training: We strictly do not use your content, deliverables, or participant data to train, fine-tune, or improve any machine-learning models.
Third-Party AI Providers: To generate AI-powered outputs (such as stylized images or videos in a user's likeness), we may transmit user-submitted images and related inputs to third-party AI providers (such as large language model and image-generation providers) for the sole purpose of generating the requested output. These providers are contractually bound by terms of service that prohibit them from using our clients' or users' data to train, fine-tune, or improve their models, and prohibit retention beyond what is necessary to deliver the output.
No Biometric Identifiers: Snapbar's AI features process images to generate creative outputs. We do not extract, measure, compare, or retain facial geometry, voiceprints, retina or iris scans, or other biometric identifiers, and we do not use image processing for identification, authentication, or to create a biometric template. Any future functionality that would constitute biometric processing under applicable law would be subject to specific, mutually agreed-upon instructions from our clients and separate participant disclosures.
User Review of AI Outputs: AI-generated outputs may contain artifacts or inaccuracies. Clients and users are responsible for reviewing outputs before public use or sharing.

3. What is “Personal Information”?

“Personal Information” is data that is capable of identifying an individual or household. Depending on the jurisdiction, this term may also be referred to as “personal data” (GDPR, UK GDPR, and several U.S. state laws). For purposes of this Privacy Policy, we use these terms interchangeably.

“Sensitive Personal Information” (or “sensitive personal data”) has the meaning given by applicable law and may include, for example, precise geolocation, government identifiers, or biometric data processed for unique identification. Snapbar does not knowingly collect Sensitive Personal Information except where strictly necessary to provide the Services and only in accordance with applicable law.

“Aggregate Information” or “de-identified information” is not Personal Information because it excludes data that could help someone identify which individual or household it relates to or describes. As such, our Privacy Policy does not restrict our use of Aggregate Information.

4. What information do we collect?

Information You Give Us

Visitors: You may voluntarily provide us with Personal Information through our website, such as when you request information or apply for a job. When you access or use our Site, it is your choice whether you would like to provide us with this information. Just know that you may not be able to use certain aspects of our Site, such as requesting information, without providing some Personal Information.

Users: You may voluntarily provide us with Personal Information when you use Snapbar products, most likely when you take a photo, GIF, or video of yourself, and/or provide prompted information such as your name and email address. When you access or use our products, it is your choice whether you would like to provide us with this information. Just know that you will likely be unable to use our products without providing some Personal Information.

Purchases

Users: If you choose to purchase a Snapbar product, we will likely need your billing information. The transaction may be handled by third parties who are responsible for processing your payment (“Payment Processors”). Payment Processors have their own privacy policies that apply to you. Please be sure to review them at the links provided during payment processing.

Automatically-Collected Information & Cookies

We receive and store automatically-collected information about you such as the name of the domain and host from which you access the internet, the IP address of the computer you are using, the browser and operating system you are using, the date and time you access the Site, generalized demographic data, any search terms you used to find the Site, device identifiers and network information, and your actions in connection with the Site, among others. Automatically-collected information, however, is not Personal Information unless we make an effort to combine it with identifying information, or if otherwise required by law. To the extent that this automatically-collected data includes, or is linked to, Personal Information, we will treat the data in accordance with this Privacy Policy.

Cookies are strings of text that a website may store on your computer to keep track of your visits and activity. How do we use cookies?

Our Site creates session cookies to facilitate your visit, and they expire at the end of the session.
We may also use persistent cookies, which can remain on your device for much longer but they do not corrupt or damage your computer or computer files.
We use analytics and customization cookies, including third party cookies, to gather information on how our Site is being used and to measure the popularity of our marketing campaigns. We use this data to help prevent fraud and learn about how you interact with our marketing efforts.
We may use social networking cookies to allow users to share our pages and content through third-party social networking websites.
We may use targeting/advertising cookies to help us measure the effectiveness of our own advertising campaigns. We do not sell or share your Personal Information with third parties for cross-context behavioral advertising.

You can control the use of cookies at the individual browser level. If you reject cookies, you may still use our Site, but your ability to use some features or areas of our Site may be limited. For more information about the use of cookies and how to block them, visit www.allaboutcookies.org, www.youronlinechoices.eu (Europe) or www.aboutads.info/choices (United States).

Global Privacy Control (GPC): We honor the Global Privacy Control browser signal. If your browser or device sends a GPC signal, we treat it as a valid opt-out request under applicable U.S. state privacy laws with respect to any activity that would qualify as “sale” or “sharing” of Personal Information under those laws.

Google Analytics: We use cookies served by Google Analytics to collect limited data directly from Users' browsers to enable us to better understand your use of our products. Further information on how Google collects and uses this data can be found at www.google.com/policies/privacy/partners/. You can opt out of Google Analytics by visiting https://support.google.com/analytics/answer/181881.

5. How do we use Personal Information?

Usage. We may use Personal Information to do the following (unless doing so is restricted by law):

Communicate with you by email, regular mail, telephone, or mobile devices, about products or services;
Develop and deliver marketing emails with the assistance of third parties;
Tailor your user experience;
Enforce our Terms of Use, Master Services Agreement (MSA), and applicable Proposals between the Client and Snapbar;
Manage our business and notify you of changes to our products or services;
Send you information you have requested or process entries to a competition or promotion;
Display personalized advertisements and content relating to our own Services;
Carry out obligations under any contract we have with you;
Analyze overall trends, to help us understand and improve our Site and products, and to improve their security and proper functioning.

Storage. We generally store Personal Information only as long as reasonably necessary to fulfill the purposes described in this Privacy Policy, provide our products as purchased by our clients, maintain business records, and as required under applicable law. You may request the deletion of your Personal Information at any time using the contact information provided under the “Contact Us” heading.

Transfer. To fulfill your requests and operate our business, we may transfer your Personal Information from the United States to other countries or regions in connection with storage and processing of data. For transfers from the European Economic Area, the United Kingdom, or Switzerland to the United States or other third countries, we rely on appropriate transfer mechanisms where required, such as the European Commission's Standard Contractual Clauses (SCCs), the UK International Data Transfer Addendum, or an applicable adequacy decision. By using our Site or products and voluntarily providing us with your Personal Information, you consent to such storage, transfer, and processing.

Marketing emails. We may use third party service providers to send our marketing emails. The emails may contain e-tags, which permits you to share the mail via certain social sites. In addition, the third parties that assist with our marketing emails may use pixel tags that help us send the email in a format you can read to allow us to know which emails you act upon and to better target the content of future emails. We also use these tags to track the aggregate number of emails read and whether any of the links in the email were accessed.

Advertisements. Visitors: We may use third party service providers to serve and host our own advertisements. You may receive our ads on these third-party sites. We do not sell or share your Personal Information with advertisers for cross-context behavioral advertising. You may opt out of receiving personalized advertisements from advertising companies that are members of the Network Advertising Initiative or who subscribe to the Digital Advertising Alliance's Self-Regulatory Principles for Online Behavioral Advertising by visiting http://www.networkadvertising.org/choices and www.aboutads.info/choices.

6. Do we share Personal Information with others?

Subject to applicable Master Services Agreement terms, we do not sell or share your Personal Information, and we limit our disclosure of Personal Information to the following circumstances:

We may share Personal Information with third party service providers and processors (such as hosting providers, customer support tools, and analytics vendors) that perform services or functions on our behalf under contractual restrictions consistent with this Privacy Policy.
We may transmit user-submitted images, video, and related inputs to third-party AI providers solely to generate the AI-powered outputs you request, as described in Section 2.
We may share Personal Information with Payment Processors to process payments.
We may share Personal Information with third parties, such as social media sites, when you choose to share our content through those sites.
We may share Personal Information as we reasonably believe is necessary to comply with applicable laws, statutes, or regulations, and/or to enforce this Privacy Policy, the Terms of Use, Master Services Agreement (MSA), and to protect our rights and the rights of others.
We may share Personal Information if required by a court or government agency or to respond to a claim by you or a third party.
We may share Personal Information as part of a transfer of our assets, for example in the event of a merger, acquisition, corporate change, or in the unlikely event of a bankruptcy, involving Snapbar.
We may share Personal Information as you may otherwise request or agree.

Service Providers. We use third party service providers for specific business support services, which may involve access to Personal Information. Examples of such services include sending emails, cloud hosting providers, providing customer service, performing business analysis, and processing payments. These third-party service providers or vendors may use data we provide to them only as instructed by Snapbar and consistent with this Privacy Policy and our agreements with our clients.

Business Transactions. We may disclose your Personal Information as part of any merger, sale of company assets or acquisition, as well as in the event of an insolvency, bankruptcy or receivership. The recipient of Personal Information following such actions may have privacy policies that differ from those in this Privacy Policy. If this happens, we will notify you via email and/or a prominent notice on the Site, and you may opt out of the use of your existing Personal Information.

Special Events. If you choose to participate in a special event (for example, a promotion, contest, or sweepstakes), we may share your Personal Information with those organizations participating in the applicable event.

Sharing with Paying Clients. Users: If a paying client purchases a Snapbar product and opts to include lead capture or another feature that collects your Personal Information, we will share the information they choose to collect with that paying client. The paying client acts as the Controller of that information once it is collected, and how the client chooses to use the information is governed by the client's own privacy practices, not this Privacy Policy.

7. How we protect your information

All of your Personal Information remains private and confidential. The security of your Personal Information is important to us. Snapbar maintains a documented information security program and implements industry-standard technical and organizational measures, including encryption of Personal Information in transit and at rest, access controls, and regular review of our security practices. Snapbar utilizes only reliable, proven, and secure third-party partners to store and process your Personal Information. As anything goes in the world, however, no method of transmission over the Internet, or method of electronic storage, is perfectly secure. Therefore, we can't guarantee your information's absolute security. If you have any questions about security on our Site or our products, please contact us using the contact information below.

8. Third-Party websites/applications

Our Site or Products may contain links to other websites/applications and other websites/applications may reference or link to our Site or Products. These third-party services are not controlled by us. We encourage our users to read the privacy policies of each website and application with which they interact. We do not endorse, screen or approve, and are not responsible for, the privacy practices or content of such other websites or applications. Visiting these other websites or applications is at your own risk.

9. Your privacy rights

When acting as a Controller, and depending on your location, your jurisdiction, and subject to applicable law, you may have the rights below with regard to the Personal Information we control about you. We will respond to your requests within the appropriate timeline under applicable law.

The right of access or to know what Personal Information we have collected, used, disclosed, and (where applicable) sold or shared about you.
The right to correct inaccurate Personal Information we maintain about you.
The right to request deletion of Personal Information collected or maintained by us, subject to certain exceptions.
The right to opt out of the sale or sharing of Personal Information and of targeted or cross-context behavioral advertising. As stated above, Snapbar does not sell or share Personal Information for these purposes.
The right to limit the use and disclosure of Sensitive Personal Information to purposes necessary to provide the Services.
The right to data portability and, where applicable, the right to object to or restrict certain processing.
The right to withdraw consent where we rely on consent to process your Personal Information. Withdrawing consent will not affect the lawfulness of processing conducted prior to your withdrawal, nor will it affect processing conducted in reliance on other lawful grounds.
The right to opt out of marketing communications at any time by clicking the “unsubscribe” link in marketing emails or by contacting us.
The right to non-discrimination for exercising any of your privacy rights.
The right to complain to a data protection authority about our collection and use of your Personal Information. For more information, please contact your local data protection authority.

Snapbar does not engage in any automated decision making that produces legal or similarly significant effects with respect to Visitor or User Personal Information.

You can exercise any of these rights by contacting us using the contact details provided under the “Contact Us” heading below.

10. Our policy on children's privacy

Our Site and Services are not directed at children, and we do not knowingly collect Personal Information from children. Our B2B Services are deployed by our paying clients at their events and activations, and our clients are responsible under the Master Services Agreement for ensuring their deployment is appropriate for the audience and for obtaining all necessary consents. We rely on our clients to restrict access by children to any activation where such restriction is required by applicable law.

In keeping with the Federal Children's Online Privacy Protection Act (“COPPA”) and similar laws, we do not knowingly collect Personal Information from any child under age 13 without required parental consent. Some U.S. states and other jurisdictions apply heightened protections to minors under 16 or 18; we honor those protections as applicable. If we become aware that we have collected Personal Information from a child in a manner inconsistent with applicable law, we will promptly delete that information. If you believe we may have inadvertently collected information about a child, please contact us using the information in the “Contact Us” section below. For more information about protecting your children's privacy online, please visit http://www.ftc.gov/privacy/privacyinitiatives/childrens.html.

11. California privacy rights

This section provides additional information for California residents as required by the California Consumer Privacy Act, as amended by the California Privacy Rights Act (collectively, the “CCPA/CPRA”). Capitalized terms used in this section have the meanings given in the CCPA/CPRA. Your rights described in Section 9 apply alongside the rights described here.

Do Not Track and Global Privacy Control

Snapbar does not respond to traditional “Do Not Track” browser signals, which remain unstandardized. We do honor the Global Privacy Control (“GPC”) signal as an opt-out of any activity that would constitute “sale” or “sharing” under the CCPA/CPRA. For more information about GPC, see https://globalprivacycontrol.org.

Categories of Personal Information Collected

In the preceding 12 months, Snapbar may have collected the following categories of Personal Information from Visitors and Users:

Identifiers (real name, alias, postal address, unique personal identifier, online identifier, IP address, email address, account name, or other similar identifier). Sources: directly from you, automatically through our Site, and from our clients. Purpose: to provide and improve the Services, communicate with you, and operate our business. Disclosed to: service providers and, where you have submitted information through a client's activation, to the client.
Customer records information as defined under California Civil Code section 1798.80(e). Sources and purposes: same as Identifiers. Disclosed to: service providers.
Commercial information (purchase history, transaction details). Source: generated internally during transactions. Purpose: to process transactions. Disclosed to: service providers and payment processors.
Internet or electronic network activity information (browsing history, search history, interaction with our Site). Source: automatic collection through our Site. Purpose: analytics, security, and improvement. Disclosed to: service providers.
Geolocation data (non-precise, derived from IP address). Source: automatic collection. Purpose: analytics and service delivery. Disclosed to: service providers.
Audio, electronic, or visual information (photos, videos, and related media captured through our Services). Source: directly from you. Purpose: to provide the Services, including AI-generated outputs. Disclosed to: third-party AI providers (solely to generate requested outputs), service providers, and, where applicable, to the paying client operating the activation.
Professional or employment-related information (where you provide it in connection with a Service, such as lead capture at a trade show). Source: directly from you. Purpose: to provide the Services. Disclosed to: the paying client operating the activation.
Inferences drawn from the above categories. Source: generated internally. Purpose: to understand use of our Site and improve the Services. Not disclosed other than to service providers engaged to perform such analysis on our behalf.

Snapbar does not knowingly collect Sensitive Personal Information from Visitors or Users outside of what is necessary to provide the Services.

No Sale or Sharing of Personal Information

Snapbar does not sell Personal Information and does not share Personal Information for cross-context behavioral advertising, as those terms are defined by the CCPA/CPRA. We have not sold or shared Personal Information in the preceding 12 months. Snapbar does not knowingly sell or share the Personal Information of consumers under 16 years of age.

Retention

We retain each category of Personal Information for as long as reasonably necessary to fulfill the purposes described in this Privacy Policy, maintain business records, and comply with applicable legal and contractual obligations. Where Snapbar processes Personal Information on behalf of a client, retention is governed by our agreement with that client.

Right to Non-Discrimination

You have the right not to receive discriminatory treatment for exercising your CCPA/CPRA rights. We will not deny you goods or services, charge you different prices, or provide a different level of quality for exercising your rights, except as permitted by law where a difference is reasonably related to the value provided to our business by your Personal Information.

Exceptions to Deletion

We may decline a deletion request where retention is necessary to: complete the transaction for which the Personal Information was collected, fulfill a warranty or recall, provide a good or service requested by you or reasonably anticipated within our ongoing business relationship, or otherwise perform a contract with you; detect security incidents and protect against malicious, deceptive, fraudulent, or illegal activity; debug to identify and repair errors; exercise free speech or ensure another consumer's right to do so; comply with the California Electronic Communications Privacy Act; engage in public or peer-reviewed research in the public interest consistent with applicable ethics and privacy laws; enable solely internal uses reasonably aligned with your expectations based on your relationship with us; comply with a legal obligation; or otherwise use the information internally in a lawful manner compatible with the context in which you provided it.

Authorized Agents and Verification

You may designate an authorized agent to submit requests on your behalf. We may require the agent to provide proof of authorization and may require you to verify your identity directly. To verify your identity, we may ask you to provide information that matches information we already hold about you. Any information collected for verification is used only for that purpose.

12. Other U.S. state privacy rights

Residents of certain U.S. states, including Virginia, Colorado, Connecticut, Utah, Texas, Oregon, Montana, Delaware, Iowa, New Hampshire, New Jersey, Tennessee, and others that have enacted comprehensive consumer privacy laws, may have rights similar to those described in Sections 9 and 11 of this Privacy Policy. These may include the right to access, correct, delete, and port your Personal Information; the right to opt out of targeted advertising, sale of Personal Information, and certain types of profiling; and the right to appeal our denial of a privacy request. As stated above, Snapbar does not sell Personal Information or engage in targeted advertising or significant automated profiling.

To exercise any of these rights, please contact us using the information in Section 15. If we deny your request, you may appeal our decision by replying to our response or contacting us again with the word “Appeal” in your communication; we will respond to your appeal within the timeframe required by applicable law.

13. European Economic Area, United Kingdom, and Canada

If you are located in the European Economic Area (“EEA”), the United Kingdom (“UK”), Switzerland, or Canada, the following additional disclosures apply.

Legal bases for processing (EEA/UK/Switzerland). We process Personal Information on one or more of the following legal bases: (a) your consent; (b) our performance of a contract with you or our client; (c) our legitimate interests in operating and improving our business, provided those interests are not overridden by your rights; and (d) compliance with legal obligations.

Controller and Processor roles. When we process Personal Information on behalf of a client, the client is the Controller and Snapbar is the Processor. Where we determine the purposes and means of processing (such as for our Site, marketing, and business operations), we act as Controller.

International data transfers. When transferring Personal Information from the EEA, UK, or Switzerland to a country that has not been deemed adequate, we rely on appropriate safeguards, including the European Commission's Standard Contractual Clauses, the UK International Data Transfer Addendum, or an applicable derogation under GDPR Article 49. You may request a copy of the safeguards we use by contacting us.

Your rights (EEA/UK/Switzerland). You have the rights set out in Section 9, including rights of access, rectification, erasure, restriction, portability, objection, and the right to withdraw consent. You also have the right to lodge a complaint with your local data protection authority.

Canada (PIPEDA and provincial laws). We comply with the Personal Information Protection and Electronic Documents Act (“PIPEDA”) and applicable provincial privacy laws. Canadian residents have rights of access and correction, and may contact the Office of the Privacy Commissioner of Canada with concerns. Where required, we obtain express or implied consent before collecting, using, or disclosing Personal Information.

14. How to exercise your rights

If you would like to exercise any of your rights as described in this Privacy Policy, please email us at [email protected] or use the contact form at https://snapbar.com/contact. Please note that you may only make a CCPA-related data access or data portability disclosure request twice within a 12-month period.

If you contact us directly to make a privacy request, you will need to provide us with:

Enough information to identify you (for example, your full name, address, and any account reference number);
Proof of your identity and address where we reasonably require it to verify the request; and
A description of what right you want to exercise and the information to which your request relates.

If we cannot verify your identity, we are not obligated to comply with requests related to Personal Information. Any Personal Information we collect from you to verify your identity in connection with your request will be used solely for the purposes of verification.

15. How we make changes to our Privacy Policy

From time to time, we may change or modify our Privacy Policy. When a revision is made, we will revise the “last updated” date on this page. If you have provided us with your email address, we may attempt to notify you by that address of any material changes to how we use your Personal Information.

16. Contact us

We take your privacy seriously, and invite you to contact us using the information below with any questions or concerns you may have regarding this Privacy Policy or our collection, storage, and use of your Personal Information, or if you would like to exercise your rights.

Please fill out a Contact Form with your request: https://snapbar.com/contact

Or you may write to us at:

The SnapBar, LLC

P.O. Box 2466

Gig Harbor, WA 98335